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Managing your Publications

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Your Publication downloads can be managed by accessing the Publication section of the website administration section via the Control Panel or by choosing Publications > Documents in the Administrator Menu.

(If you don't have a special Publications section on your website, you can still create download links on your website, see Making Links.)

There are three parts to the Publications administration. There is a list of the Files (the actual PDF, Excel, Word or whatever), a list of Documents (the information about the publication which is displayed on your website) and Categories (the categories in which your publications appear on your website). These three parts can be accessed from the Administrator Menu, and also appear as Tabs at the top of the page when you are in the Publications administration section.


Here you can see a list of the files themselves, with details about them such as filename, file size, type (eg. PDF etc). A File will only display on the website if it has an associated Document. Here you can:

  • Use the 'Select File' drop down box to check for orphaned files
  • Quickly upload an updated version of a particular file by clicking the Update button next to it's name.
  • Click the Upload button in the Toolbar to upload a brand new file.
  • Make a new Document for a file which has been uploaded, by ticking the tick box next to it's name and clicking the New Doc button in the Toolbar. See Adding and Editing Publications.


Here you'll see the list of Documents (the information about a file which is displayed on the website!), along with the Files they are associated with. Here you can do the following:

  • Edit the details of a Document by clicking on it's name
  • Publish and unpublish Documents
  • Delete a Document by ticking the tickbox next to it's name and clicking the Delete button in the Toolbar.


You can add new categories here, and edit the titles of existing ones.

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